In order to submit a valid application, organisers must:
- Have a properly constituted committee in place and provide details of three members: the chairperson, the secretary and the treasurer
- in place.
- Have watched, understood and will comply with the online tutorials for festival organisers provided on www.waterfordfestivals.ie
- Outline a clear plan for how your festival will address any Government health guidelines in place at the time of holding your festival and any restrictions arising therefrom
- Have a clear plan for festival promotion
- Promote practices that are inclusive
Your application will be judged under the following criteria. Ensure all fields are completed.
- Field A – Festival Details – max.10%
- Field B – Governance Structure – max. 10%
- Field C – Festival Programme – max. 30%
- Field D – Festival Promotion Plan – max. 20%
- Field E – Festival Growth – max. 15%
- Field F – Festival Finance – max. 15%
- Field G – Public Health Compliance proposals - Yes/ No
Upon receiving Grant Letter of Offer, festival organisers must also:
- Have an insurance cover to the value of €6.5m for festival activities. A letter from the insurance company indemnifying Waterford City & County Council from any claim should accompany this. Contact your local broker for advice.
- Have an Event Management Plan
- Submit Child Safeguarding Statement in keeping with Children First Act 2015 specific to each group (https://www.tusla.ie/children-first/organisations/what-is-a-child-safeguarding-statement/ )
Conditions required to draw down funds upon successful application:
- Grant payments will only be made to the body specified as ‘the Grantee’
- All applicants should be aware that documentation required for any grant awarded, including - if necessary - Tax Clearance Certificate, bank account statements and claim documentation must be in the name of the Grantee.
- Decisions on upfront payment of grants (max. 50%) will be made on a case by case basis.
- Claims must be submitted within 60 days of the festival taking place and no later than Friday 16th December 2022.
- If you fail to submit the required documentation within 60 days, you will forfeit any outstanding payments and be required to repay any payments already advanced.
- The Claim must consist of the following:
I. A Post Event Report to cover the following headings: Applicant Details; Details of Festival & Event; Attendance Figures; Economic Impact Assessment; General Observation to include areas of success/areas for improvement; Observation on financial sustainability of the festival/event. The Post Event Report must be submitted online on the Waterford Submit platform. The following will also be part of Post Event Report:
II. Income & Expenditure Statement for Festival/Event
III. Official imagery of the event that Waterford City & County Council can use in promoting the County
IV. Evidence of vouched expenditure to the amount of the grant
V. Goods and services must be procured in a fair and transparent manner. Under public procurement procedures value should be achieved in the application of funds.
VI. Waterford City & County Council and Visit Waterford logos should appear on all printed material and be acknowledged on event websites and social media.
VII. You shall provide speaking/interview/attendance opportunities for the Mayor of Waterford City & County, his or her deputy and Chief Executive, or their nominees at all media conferences, event launches, and any other event-specific function, where requested by Waterford City & County Council.
Any balance of grant will only be paid provided the following is met:
- Satisfactory delivery/completion of the agreed event programme
- Submission of a satisfactory and complete Post Event Report
- Income and Expenditure Statement for Festival/Event
- Correctly submitted evidence of vouched expenditure
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CRITÉIR CHÁILITHEACHTA D’IARRATASÓIRÍ
Chun iarratas bailí a bheith déanta ag na heagraithe, ní foláir:
· Coiste atá comhdhéanta go cuí a bheith acu, agus sonraí a bheith tugtha acu de thriúr ball: an cathaoirleach, an rúnaí agus an cisteoir
· Plean soiléir a bheith acu maidir leis an bhféile a chur chun cinn
· Cleachtais atá ionchuimsitheach a chothú
· Na ranganna teagaisc ar líne d'eagraithe na bhféilte atá curtha ar fáil ag láithreán gréasáin Chomhairle Cathrach & Contae Phort Láirge a bheith feicthe acu, iad sin a bheith tuigthe acu agus na heagraithe a bheith ag cloí leo sin
· Déanfar d’iarratas a mheas faoi na critéir seo a leanas. Dein deimhin de go líonfar gach réimse.
- Réimse A – Sonraí na Féile – uasmhéid.10%
- Réimse B – Struchtúr Rialaithe - uasmhéid 10%
- Réimse C – Clár na Féile – uasmhéid 30%
- Réimse D – Plean Bolscaireachta na & Féile – uasmhéid 20%
- Réimse E – Fás na Féile – uasmhéid 15%
- Réimse F – Maoiniú na Féile – uasmhéid 15%
- Réimse G– Moltaí um Chomhlíonadh & na Sláinte Poiblí – Is ea / Ní hea
Nuair a fhaightear Litir Thairisceana Deontais, caithfidh lucht eagraithe na Féile:
· Plean Bainistíochta na hImeachta a sheoladh isteach (5000+ rannpháirtithe)
· Clúdach árachais de luach €6.5m a bheith acu do ghíomhaíochtaí na féile. Is ceart go mbeadh litir ón gcomhlacht árachais, ag slánú Chomhairle Cathrach & Contae Phort Láirge ó aon éileamh, curtha isteach leis seo. Déan teagmháil le do bhróicéir áitiúil chun comhairle a fháil air seo.
Coinníollacha atá riachtanach chun maoiniú a tharraingt anuas má éiríonn le d’iarratas:
1. Ní íocfar deontais ach leis an eagraíocht atá sonraithe mar an ‘Deontaí’
2. Ní mór do gach iarratasóir tabhairt faoi deara go gcaithfidh aon cháipéisíocht atá ag teastáil d’aon deontas a bhronnfar, Deimhniú Imréitigh Cánach, ráitis bhainc agus cáipéisíocht éilimh san áireamh – más cuí – a bheith in ainm an Deontaí.
3. Déanfar cinneadh ar íocaíochtaí deontais láithreach (uasmhéid 50%) cás ar chás.
4. Íocfar fuíollach an deontais má chloítear leis an méid seo a leanas:
I. Clár aontaithe na nImeachtaí a bheith curtha i gcrích go sásúil
II. Tuairisc shásúil iomlán ar an Imeacht a bheith curtha isteach i ndiaidh an Imeachta
III. Ráiteas Ioncaim agus Caiteachais don Fhéile/Imeacht
IV. Fianaise de chaiteachas deimhnithe a bheith curtha isteach i gceart
5. Caithfear éilimh a chur isteach laistigh de 60 lá ón ndáta a dtarlóidh an fhéile agus ar dháta nach déanaí ná Dé hAoine, an 16 Nollaig 2022.
6. Mura gcuireann tú an cháipéisíocht atá ag teastáil isteach laistigh de 60 lá, caillfidh tú aon íocaíochtaí atá ag seasamh amach agus beidh ort aon íocaíocht a fuair tú roimh ré a aisíoc.
7. Caithfidh an méid seo a leanas a bheith san áireamh san éileamh:
I. Tuairisc Iar-Imeachta a chlúdaíonn na cinnteidil seo a leanas: Sonraí den Iarratasóir; Sonraí den Fhéile/Imeacht; Líon daoine a bhí i láthair; Measúnú ar an Tionchar Eacnamaíoch; Tuairim Ghinearálta a chuireann san áireamh na réimsí ina raibh rath ar an obair/ réimsí ina bhféadfaí feabhas a chur ar chúrsaí; Tuairim ar inbhuanaitheacht airgeadais na féile/na hócáide. Ní foláir an Tuairisc Iar-Imeachta a chur isteach ar líne ag https://waterford.submit.com/
II. Ráiteas Ioncaim & Caiteachais don Fhéile/Imeacht
III. Íomhánna oifigiúla na hócáide gur féidir le Comhairle Cathrach & Contae Phort Láirge iad a úsáid ar mhaithe le cur chun cinn an Chontae
IV. Fianaise de chaiteachas deimhnithe arb ionann é agus méid an deontais
V. Ní mór d’earraí agus seirbhísí a thabhairt chun críche ar bhealach atá cothrom agus trédhearcach. Faoi na nósanna imeachta um sholáthar poiblí, ba chóir luach a bhaint amach i gcur i bhfeidhm na gcistí.
VI. Is ceart do lógónna Chomhairle Cathrach & Contae Phort Láirge agus Visit Waterford a bheith le feiceáil ar gach ábhar clóite agus aitheantas tugtha dóibh ar láithreáin ghréasáin agus meáin shóisialta na n-imeachtaí.
VII. Tabharfaidh tú deiseanna cainte/agallaimh/tinnrimh do Mhéara Chathair agus Contae Phort Láirge, a (h)ionadaí agus an Príomhfheidhmeannach, nó a n-ainmnithe ag gach comhdháil dos na meáin, ag seoltaí imeachta, agus ag aon ócáid a bhaineann leis an imeacht, sa chás go n-iarrann Comhairle Cathrach agus Contae Phort Láirge é.